Employment Opportunity: Full-time Secretary/Records Clerk

posted Feb 25, 2019, 10:28 AM by John McGinnis   [ updated Feb 25, 2019, 10:28 AM ]

Employment Opportunity:  Full-time Secretary/Records Clerk

The Medford Lakes Police Department is now hiring a full-time secretary/records clerk.  The salary is to be determined and the employee will work 40 hours a week.  Hours will be 8 a.m. to 4 p.m.  The Police Records Clerk performs administrative work of a confidential and responsible nature for Administrative Staff and Officers.  The employee organizes and maintains confidential and non-confidential police records and provides information or referral services to the public when applicable. 

The employee works under the direction of the Chief of Police of the Police Department or his designee.  The employee plans and carries out the successive steps and handles problems or deviations in the work assignment in accordance with instructions, policies, previous training or accepted practices in the job.

Minimum Qualifications:

Ø  High school diploma and two years related experience

Ø  Experience and knowledge of computer software (i.e. Microsoft Office: Word, Excel, Outlook, Explorer or other browser programs)

Knowledge, Skill & Abilities:

Ø  Computer literate

Ø  Good writing, analytical & problem-solving skills

Ø  Knowledge of principles and practices of organization and record management

Ø  Ability to communicate effectively

Ø  Ability to operate standard office equipment, including but not limited to; Computers, telephone systems, typewriters, calculators, copiers and facsimile machines.

Ø  Ability to follow oral and written instructions

Ø  Ability to work alone or part of a team

Duties and Responsibilities

Ø  Ability to maintain confidentiality and security of police records & information when retrieving & distributing all related materials

Ø  Review and comprehend of information from police reports

Ø  Data entry of information from police reports into police department in-house computer system or related data base

Ø  Comply with OPRA (Open Public Records Act) requirements, in addition to applicable federal, state and local requirements & procedures

Ø  Attends training when assigned

Ø  Interact professionally & effectively with customers

Ø  Collect & register monies received

Ø  Alphabetic & numeric filing of reports and other related documents.

Ø  Properly learn how to use in-house computer systems for the purpose of applicable background checks

Ø  Retrieve information for the Uniform Crime Report (UCR) 

Ø  Generate reports and expunge records as directed 

Ø  Retrieves mail, sorts and delivers to proper individuals 

Ø  Interact with employees of the Police Department, Township employees, and customers and staff the receptionist window when needed. 

Ø   Answer and direct all administrative, informational, emergency and non-emergency telephone calls, referring them to the proper extension or authority

Ø  Greet the public including walk in complaints directing them to the proper person or office 

Ø  Ability to represent the Township in a professional manner to deliver the most positive public image. How residents, vendors, coworkers, etc. perceive you is a reflection on the Township. The duties listed above are only examples of the various duties that are performed in the Police Records Bureau. The position does not exclude any duties not listed but will include similar or related duties. Job descriptions are subject to change if the needs or requirements the police department mandates.

To apply:

Ø  Click the following link to download the application:  Employment Application

Ø  Please deliver completed applications with your resume in person at Medford Lakes Police Department, 1 Cabin Circle, Medford Lakes, NJ 08055 by Friday March 8, 2019.